Alert
SSA will hold our next semi-annual meeting with the Wage Reporting Community and IRS on Thursday, June 13, 2024, from 1p.m. – 3p.m. (Eastern Standard Time). If you would like to participate, please register HERE by close of business Monday, June 10, 2024.
This meeting's tentative topics include:
- Taxpayer First Act Outcomes
- BSO Registration Updates
- Digital Modernization
This will be a virtual meeting via Microsoft Teams (MS Teams). Login and call-in information will be provided via email after we receive your registration. This meeting will be moderated by SSA staff. Please direct all questions or concerns to: ssa.wrc.meeting@ssa.gov.
Alert
If you were unable to file Forms W-2 electronically or by paper with the SSA by January 31st, you may request only one 30-day extension with the IRS by completing Form 8809. For more information refer to About Form 8809, Application for Extension of Time to File Information Returns | Internal Revenue Service (irs.gov).
If you are required to e-file, you can request a waiver from this requirement by filing Form 8508. To request the waiver, submit Form 8508, Request for Waiver from Filing Information Returns Electronically.
Alert
Do you need to submit W-2’s to SSA?
Business Services Online (BSO) Registration has changed!
What does this mean for you?
Your BSO User ID and password is no longer used to access BSO employer services. You must use a Social Security online account, ID.me or Login.gov credential to gain access to the BSO application.
Start at the BSO Welcome page. You can either log in or create an account from the “Employers” box.
Extra security is a requirement to access the following BSO employer services:
- Wage file upload
- W-2/W-2C online
- AccuWage online
- Social Security Number Verification Service (SSNVS)
- View wage report name/SSN errors
You will not be able to use the above services without adding the additional level of security to your account.
Alert
Learn more about Social Security's NEW access and registration process for Business Services Online (BSO). You can access the pre-recorded webinar video, presentation, and frequently asked questions on our Wage Reporting Community Meetings and Webinars webpage.
Register to Use Business Services Online
You must register to use Business Services Online – Social Security’s suite of services that allows you to file W-2/W-2Cs online and verify your employees’ names and Social Security numbers against our records.
Quick Reference Guides
- Helpful Tips
- Here's what BSO can do for you
- Taxpayer First Act
- How to Register and Get an Activation Code (New)
File W-2s/W-2Cs Online
This service offers fast, free, and secure online W-2 filing options to CPAs, accountants, enrolled agents, and individuals who process W-2s (the Wage and Tax Statement) and W-2Cs (Statement of Corrected Income and Tax Amounts).
Verify Employees’ Social Security Numbers
The Social Security Number Verification Service allows employers to verify the names and Social Security numbers of current and former employees for wage reporting purposes only.
Social Security also offers the Consent Based Social Security Number Verification Service.
Helpful Hints to Electronic Filing- Updated 10-2023
Online Services for Employers, CPAs, Accountants, Enrolled Agents and Individuals
- Cost-of-Living Adjustment (COLA) Information
- AccuWage Software
- Information for Software Developers
- Recordkeeping – Using Publication 15
- Specifications for Filing Forms W-2 and W-2c Electronically (EFW2/EFW2C)
- Online Error Reference Material
- File-Edit Tips for W-2
- Online Security Policy
- The Privacy Act And The Freedom of Information Act
Alert
Please note that as of March 25, 2023, the registration and log in process has changed. Please be patient as we work to update our site with changes to our videos, tutorials and handbooks that reflect this change.
Videos
How to:
Tutorials
How to:
- Helpful Tips
- Here's what BSO can do for you
- How to Register and Get an Activation Code (New)
- Use BSO (Word and PDF Documents)
- Tax Year 2023 New Wage File Upload Tutorial
- Taxpayer First Act
Handbooks
- Forms W-2/W-3 Instructions
- Form 941 - Employer's Quarterly Federal Tax Return Form
- The Social Security Number Verification Service
- Publication 15, (Circular E), Employer's Tax Guide--Reporting Sick Pay
- Social Security Number Randomization Frequently Asked Questions
- Electronic Wage Reporting (Forms W-2)
- Specifications for Filing Forms W-2 and W-2c Electronically (EFW2/EFW2C)
- Tax Year 2023 Substitute W-3/W-2 2-D Barcoding Standards
- Electronic Data Transfer Guide
- Apply for an Employer identification Number Online